Early access The shop system for independent auto repair
Less chaos.
More cars out the door.
One board for every car, from check-in to pickup. A customer tracker with your shop's logo so they stop calling to ask if it's ready. Owner reports that show where every day went, in English and Spanish.
The hardest part of most shop days is not the repair. It is the waiting, the callbacks, and not knowing where each car sits.
- Mechanical
- Body & paint
- PDR & hail
- Insurance work
What you'll know
The questions you ask every Friday. Answered.
No spreadsheets, no walking the floor with a clipboard. Open Xulari and the answer is there.
- Sample
How many cars went out this week?
38
cars delivered, 6 more than last week
- Sample
Where do cars sit the longest?
3.2 h
waiting on the customer's OK (median)
- Sample
How often do customers say yes?
83%
of approval requests, 34 of 41 said yes
- Sample
Which cars have been here too long?
3
cars in the shop for over a week
- Sample
Who came back with the same problem?
2
comebacks in the last 30 days
- Sample
Which trade kept you busiest?
Every number on this page is sample data from Northside Car Repair, a fictional shop.
Follow one car
From check-in to pickup, one clear picture.
Every stage lights up as the car moves. Soon your customer gets one text in their language at each stage, so they stop calling to ask “is it ready?” Coming soon
Following 2018 Civic · Rosa M. Sample
9:02 am
Checked in
Est. ready by 4:30 pm
Northside Car RepairHi Rosa, your 2018 Civic is checked in. We'll text you at each step.
9:40 am
In the bay
Diego is inspecting the brakes
Northside Car RepairYour Civic is in bay 3. Diego is looking at the brakes now.
10:15 am
Waiting on your OK
Front pads and rotors: estimate sent
Northside Car RepairFront pads and rotors are worn. Your estimate is ready to review. Reply YES to approve.
11:05 am
Approved, being fixed
Still on track for 4:30 pm
Northside Car RepairThanks! Parts are on the car. Still on track for 4:30 pm.
3:58 pm
Ready for pickup
Open until 6 pm
Northside Car RepairYour Civic is ready. Pick it up any time before 6 pm.
- 1
A minute at the counter
Check-in is quick and regulars are recognized.
- 2
A tag, a scan, it's live
Nobody walks paper to the office.
- 3
They stop calling Coming soon
One text in their language at each stage.
- 4
The shop remembers
Every plan keeps the full history and exports it anytime.
Customer texting is coming soon. When it launches: service updates and offers need separate permission, and offers stay off until the customer asks. STOP or BAJA ends every text from the shop. START or ALTA turns service updates back on. HELP or AYUDA sends the shop's number. Message and data rates may apply.
Watch your shop from anywhere
The whole floor, on your phone.
Sign in from your phone or laptop and open the same board your team puts on the shop TV: every car, every stage, and what's stuck. It refreshes on its own, and it tells you when it hasn't.
Northside Car Repair
Updated 4 s agoRefreshes every 30 s
Incoming 2
2021 RAV4KTR 4471
Checked in6 min2016 SilveradoHGL 2093
Diagnosing24 min
Working 4
2019 F-150PXM 1180
Waiting on parts95 min2018 CivicBNW 5528
Waiting on OK38 min2020 CamryJVD 3307
In work52 min2017 AltimaRSL 8812
Final check11 min
Ready 2
2015 AccordMZT 6640
Ready17 min2022 CorollaLCX 2195
Ready3 min
- Same board, any screenYour phone, your laptop, or the TV on the shop wall.
- Refreshes every 30 secondsA short delay, and no reloading. Leave it open.
- Tells you when it's out of dateIf updates stop for five minutes, the screen says STALE.
- Stuck cars float to the topWaiting on parts or on a yes? Those lead their column.
Sample board for Northside Car Repair, a fictional shop. Simulated and sped up so you can see cars move.
Owner reports
Your shop already knows. Now you can see it.
The numbers build themselves as your team moves cars on the board. No extra typing, no end-of-month scramble.
- Time, stage by stageHow long cars spend checked in, in the bay, waiting on parts and waiting on a yes.
- The slowdown, flaggedThe step that held cars up most this week, with the numbers that show it.
- Your techs' timeClocked time by technician, by stage and by trade.
- Owner only. Export anytime.Reports are for the owner's eyes, and every one downloads as a spreadsheet.
Sample reports
What the owner view shows.
Pick a date range, filter by trade or technician, and compare against the period before. Every chart below uses sample data from a fictional shop.
This week vs. last
Sample- Cars picked up38 6, better than last week
- Median time in shop6.8 h 0.9 h, better than last week
- Approval rate83% 4 points, better than last week
- Comebacks2 1, better than last week
Picked up Checked in
Daily summary with arrows that say whether a change is good or bad for the shop.
How far jobs got
SampleEvery stage of the week's jobs, so you can see where they thin out.
Tech time
SampleClocked hours by technician and stage.
Busy hours
SampleWhen your techs are on the clock, by day and hour.
Why cars waited
SampleWaiting time split by reason, with the slowest one flagged.
Cars getting old
SampleEverything still in the shop, by how long it's been there.
Tips from your numbers
Sample- High
Parts waits make up 41% of all waiting time (median 2.6 h). Order parts at diagnosis, and check which vendors run late.
- Low
Only 78% of in-work time has someone clocked on. Time numbers get more accurate when techs clock on every job.
Plain-language suggestions, each with the number behind it.
- High
Export any of it
Sample- Jobs
- Stages
- Techs
- Waiting
- Trades
- Daily totals
Download a CSV with the same dates and filters you're looking at.
Reports are for the owner's account only. They count cars, time and approvals. They don't report money.
Meet Sparkplug™
Your shop's helper, built into Xulari.
Sparkplug™ is the friendly face of Xulari. Ask him anything about how Xulari works for your shop, and he'll walk you through getting set up.
- Answers your questions about Xulari, in English or Spanish
- Guides your setup, one step at a time
- Runs on private AI. Your shop's data never trains public models.
Chat with SparkplugHe'll ask for your name and email first, so a person can follow up.
Xulari.ai, built in
Talk. Snap. Approve.
A person checks every draft before anything is saved or sent. Each step is marked so you know what you can use today.
-
Talk Coming soon
A technician's voice note becomes service notes.
-
Snap Coming soon
A photo of an insurance or registration card becomes fields to confirm.
-
Approve Drafts live today
Replies to customers wait as drafts until a person approves them. Sending them by text is coming soon.
-
Escalations Live today
Your team logs a complaint, refund or discount request, and the right person decides: advisor, manager or owner, by amount. Every decision needs a reason and is logged.
Your shop's records never train public or third-party AI models. We use them to prepare your drafts and to improve Xulari's own features and AI models, as our Privacy Policy explains.
More on Xulari.aiSecurity
Your shop's records, protected.
Sign-ins are protected by modern security safeguards. Our team's admin access uses two-step sign-in.
More on our Security pageYour data
It stays yours.
- Export anytimeTake your records without a ticket.
- Keep a shop copyAsk for the local copy at setup.
- See our accessSupport is timed, limited and logged.
Simple per-bay pricing.
Flexible plans that grow with your shop. Every shop is different, so we tailor yours.
See how pricing worksYour shop's data, on your terms
Real privacy, not a slogan
Independent shops should not have to trade customer trust for software. Here is what we already publish.
- No third-party ad or analytics trackers on our public sites.
- We do not sell personal information, and we do not share it for targeted advertising.
- Shop and customer data does not train public or third-party AI models.
- Each shop's data is separated from every other shop.
- Support does not browse customer records as a matter of routine.
- Every connection is encrypted in transit (HTTPS).
- You can keep a local copy and export everything yourself.
Your board, your customers, your export. Read the full Privacy Policy and Security pages anytime.
Founding shops
Be one of the first shops on Xulari.
We're opening Xulari to a small group of independent shops first. We onboard you remotely, live on video, and stay close while your team settles in.
- Guided remote onboarding for your shop and team
- A direct line to the people building Xulari
- Your requests help decide what we build next
Book a demo
See it with one of your cars.
Tell us about your shop. We'll show you the board, the customer side and the owner reports, using sample data.
- We get back to youBy phone or email, in English or Spanish.
- A short walkthroughThe whole shop, with a sample car.
- If it fits, guided onboardingA live video walkthrough. We help import your customers and set up your team.
Questions owners ask
Is everything in Spanish too?
Yes. Every screen works in English and Spanish, and customer status updates use each customer's language. Texting is coming soon.
How is it priced?
Per bay, with flexible plans that grow with your shop. Every shop's needs are different, so talk to sales and we'll put together a plan for yours.
What does setup look like?
Guided remote onboarding for your shop and team: a live video walkthrough where we help import your customers and set up your team. Not a login in the mail.
Can I check on the shop when I'm not there?
Yes. Sign in from your phone or laptop and open the board or the wall view. The wall view refreshes every 30 seconds and shows STALE if it stops getting updates.
What if the internet goes down?
No internet? No problem. Xulari keeps working.
Who can see the reports?
The owner. Staff run the board; reports are kept to the owner's account.
Can I try it before a demo?
The sample shop is shared by personal invite. Request a demo and we'll send you a link.